A concept built for Hosting Blue by Cilantric · not your live system · sample data, yours to keep
Joseph Voeller · OperationsJV

One screen · two bylaws · 80+ doors

Every licence, renewal, and SLA clock, in one place instead of your head.

You ran field-service ops before you ran chalets, so you already know: 80 doors across two municipalities isn't hospitality, it's a compliance-and-dispatch problem in a hospitality costume. Here's what a live register could look like, tracking Blue Mountains and Collingwood's rules side by side, flagging what's about to lapse before the town does. Sample data below.

71
Licensed & compliant
6
Renewals due in 45 days
2
Action required now
79
Doors under management

Property compliance register

sorted by soonest action
PropertyMunicipalityLicenceRenewalStatus
Escarpment Chalet 12BMV-STA-00412 Blue Mountains STA licence 6 days overdue Lapsed
Bayside RetreatCOLL-STR-2231 Collingwood STR licence Cap review 200-cap flag
Craigleith Loft 3BMV-STA-00518 Blue Mountains STA licence in 11 days Renewal due
Georgian Shores 7COLL-STR-2189 Collingwood MAT filing in 19 days Filing due
Alpine HausBMV-STA-00477 Blue Mountains Responsible-person in 28 days Contact review
Thornbury BoathouseBMV-STA-00390 Blue Mountains STA licence in 84 days Compliant
Ridge Run 22COLL-STR-2044 Collingwood STR licence in 121 days Compliant

Alerts

auto-generated
!
Licence lapsed — Escarpment Chalet 12
Blue Mountains STA expired 6 days ago. Active bookings on a lapsed licence carry a per-night fine risk.
!
Collingwood 200-cap approaching
Bayside Retreat flagged against the municipal cap. Confirm allotment before the next renewal window.
▲
6 renewals inside 45 days
Batch-renew from one screen instead of six logins. Est. 3 hrs saved/cycle.
✓
MAT remittance filed
Q2 Municipal Accommodation Tax submitted for all Collingwood doors.

Blue Mtns 30-min SLA

responsible-person
Avg. response, last 30 days14 min
Slowest logged response26 min

Bylaw requires a responsible person reachable within 30 minutes. Every call logged and timestamped — proof on file if the town ever asks.

Why this exists: your constraint isn't capability, it's hours. This layer sits on top of Guesty (it doesn't replace it) and turns two municipalities' worth of licences, caps, MAT filings, and SLA clocks into one screen that warns you before a deadline instead of after. The point: doors 81–160 cost the same to keep compliant as the first 80. Sample data shown — a real build wires to your actual property list.